By clicking on the LOGS AND FILES RETENTION link it is possible to define the policies regarding the storage of operation logs and the files deleted by users.

LOG RETENTION

Within the LOG RETENTION section it is possible to limit the maximum period for storing logs on the server on which MySQL has been installed. Specifically, in this section you can choose between two options:

• NO – the logs will be saved on the server permanently (without expiration).
• YES – the logs will be saved on the server for the period indicated in the drop-down menu below.

RETENTION PERIOD FOR DELETED FILES

When a file uploaded on BooleBox is deleted, before being permanently removed from the platform, it is moved to the RECYCLE BIN section available to the user within its file manager. If the deleted file were instead a classified file, it will be moved into the recycle bin of the owner of the company to which the classification that contained the file belongs, accessible through the RECYCLE BIN section of the dashboard. For both sections, it is possible to set both a storage limit of the deleted files, beyond which all the files present in one of the two RECYCLE BIN sections listed above will be irretrievably deleted, and a policy for maintaining deleted files, i.e. a period of time along which it will not be possible to permanently delete the files.

To set a maintenance policy:

• In the RETENTION PERIOD FOR DELETED FILES section, select the checkbox next to to the YES option.
• Select the RETAIN option from the appropriate drop-down menu.
• Set the maintenance period you want to set for the deleted files.
• Select from the drop-down menu the criterion according to which the period of time indicated will be counted (date of creation, last modification or deletion of the file).
• If you want that at the end of the maintenance period the files are deleted, select the checkbox THE FILES WILL BE DELETED AFTER THE INDICATED PERIOD.
• Click on SAVE to complete the operation.

To set a policy for deleting files:

• In the RETENTION PERIOD FOR DELETED FILES section, select the checkbox next to the YES option.
• Select the DELETE option using the appropriate drop-down menu.
• Select through the drop-down menus at your disposal the time period over which files will be deleted.
• Select from the drop-down menu the criterion according to which the indicated time period will be counted (date of creation, last modification or deletion of the file).
• Click on SAVE to complete the operation.

MANAGING DISABLED USERS

Within the section MANAGING DISABLED USERS it is possible to define the automatic policies regarding the management of disabled users.

To set an automatic policy for managing disabled users:

• In the MANAGING DISABLED USERS section, select the checkbox next to the YES option.
• If you want to change the owner of the files, select the corresponding option and using the appropriate drop-down menu set the time limit after which the user’s file will pass to another specified owner. Specify in the appropriate space the new owner.
• If you want to delete the user with all the files, select the corresponding option and using the appropriate drop-down menu set the time limit after which all the user’s files will be automatically deleted.
• If you select both options, the user will be deleted after the change of ownership.
• Click on SAVE to complete the operation.